✕ dismiss
Your Complete Business Partner in Canada

Launch & Grow Your Business in Canada

Business registration, payroll management, accounting & tax — everything your Canadian business needs, under one roof. Bilingual support: English · French.

Free 30-minute consultation · No obligation · Expert guidance

FINTRAC
Compliance Consulting
0%
Approval Rate
0+
Clients Served
2–3
Month Timeline
FINTRAC Compliance Consulting
CPA-Supervised Accounting
256-bit Encrypted
RBC Business Banking
Est. 2023 · Mississauga ON
Services & Pricing Free Consultation
Business Setup
from $499
✓ Ontario Incorporation
✓ CRA Business Number
✓ HST/GST Registration
Payroll Management
from $99/mo
✓ CRA Remittances
✓ T4 / T4A Slips
✓ Direct Deposit
Accounting & Tax
from $300/mo
✓ Monthly Bookkeeping
✓ T1 / T2 Tax Returns
✓ HST/GST Filings
No commitment · Response within 24h
Financial Consulting
50+ Clients Served
Payroll Management
Free Consultation
Business Incorporation
CRA Compliant
T4 & T4A Filing
Bank-Grade Security
SR&ED Tax Credits
Fractional CFO Services
Bilingual EN · FR
Ontario Corporation
HST/GST Registration
99% Approval Rate
Newcomer Packages
Canada Grants Consulting
AML/KYC Certified
Direct Deposit Payroll
Same-Day Onboarding
No Hidden Fees
Financial Consulting
50+ Clients Served
Payroll Management
Free Consultation
Business Incorporation
CRA Compliant
T4 & T4A Filing
Bank-Grade Security
SR&ED Tax Credits
Fractional CFO Services
Bilingual EN · FR
Ontario Corporation
HST/GST Registration
99% Approval Rate
Newcomer Packages
Canada Grants Consulting
AML/KYC Certified
Direct Deposit Payroll
Same-Day Onboarding
No Hidden Fees
🇨🇦 🇫🇷
We speak your language — literally

Full bilingual support in English and French. We understand the unique challenges of launching a business as a newcomer — from navigating CRA for the first time to transferring capital from abroad.

500k+
Ukrainians in Canada
1M+
Poles in Canada
85%
Newcomers face financial barriers
$0
First consultation
All Services

Everything your business needs — under one roof

From first incorporation to ongoing financial strategy — we handle it all so you can focus on growing.

Business Registration

NUANS search, Ontario/Federal incorporation, CRA Business Number, HST/GST, minute book, bank guidance. From $499.

Learn More →

Payroll Management

CPP/EI calculations, T4/T4A slips, ROE, CRA remittances, WSIB reporting, direct deposit. From $99/mo.

See Plans →

Accounting & Tax

T1/T2 corporate returns, bookkeeping, HST filings, audit support — stay financially compliant year-round.

Learn More →
NEW

Fractional CFO

Part-time Chief Financial Officer: cash flow dashboards, 3-year projections, strategy calls, investor readiness. From $1,000/mo.

Learn More →
NEW

SR&ED Tax Credits

Recover up to 35% of R&D expenses. We identify, document, and file your SR&ED claim — contingency fee, no upfront cost.

Calculate Savings →

FINTRAC Compliance

MSB registration, AML/KYC policy development, compliance officer training — full regulatory support.

Learn More →
NEW

Canada Grants

CDAP ($15,000), IRAP, and other federal & provincial grants — we identify, apply, and maximize your funding.

Check Eligibility →
NEW

Freelancer Payments

Get paid from clients worldwide in CAD, USD, AED or EUR — fast, simple, with no banking hassle.

Join Waitlist →
Why Choose Us

Expert-Led Success

We don't just process applications — we guarantee results through proven expertise

99% Success Rate

Our clients get approved. We know exactly what FINTRAC looks for and deliver documents that meet their standards the first time.

2–3 Month Timeline

Fast-track your FINTRAC approval. While DIY approaches take 6–12 months, our streamlined process and FINTRAC compliance experience accelerate your timeline.

Proven Frameworks

Battle-tested AML/ATF policies, compliance procedures, and risk management systems used by successful businesses across Canada.

Dedicated Support

Your personal compliance expert guides you through every step, answers questions within hours, and advocates for you with regulators.

Post-Approval Care

Regulatory approval is just the start. We provide ongoing compliance monitoring, regulatory updates, and audit preparation to keep you compliant.

Money-Back Guarantee

If you're not satisfied with our service, we'll refund your consultation fees. We stand behind our work with complete confidence.

DIY vs Expert Guidance

See the difference professional expertise makes

← swipe to see Payon results →
Feature DIY Approach Payon Expert
Time to Complete FINTRAC Registration6–12 months2–3 months
Success Rate~40%99%
Document PreparationSelf-research requiredProfessional templates
Compliance FrameworksBuild from scratchProven AML/ATF policies
Ongoing SupportNoneUnlimited expert guidance
Risk of RejectionHigh (60%)Minimal (1%)
Post-Approval ComplianceFigure it out yourselfContinuous monitoring help
FINTRAC CommunicationDirect (stressful)Handled by experts
Investment Comparison
DIY looks free — until you factor in: 200–400 hours of your time, rejected applications ($1,000+ in govt fees per attempt), 6–12 months of delayed revenue, and ongoing compliance gaps that attract audits. Our clients launch 4–10 months earlier and avoid every one of these pitfalls.
DIY True Cost: $8,000–$20,000+ (time, errors & delays)
Payon Investment: $4,500–$15,000 (all-inclusive, transparent)
Client Success Stories

Trusted by Leading Canadian Businesses

See how we've helped businesses achieve compliance and grow with confidence

"

"Payon Finance guided us through every step of the FINTRAC compliance process. Their expertise in AML/KYC requirements and documentation was exactly what we needed. Professional, responsive, and thorough — highly recommended."

MC
Michael C.
CEO, Toronto-based fintech company
✓ FINTRAC compliance consulting
"

"The AML/KYC framework Payon developed for us was well-structured and tailored to our business. Their team clearly understands what FINTRAC expects and walked us through every requirement. The whole experience was smooth and professional."

SK
Sandra K.
COO, Ontario financial services company
✓ AML/KYC policy development
"

"We tried to handle our compliance program ourselves and quickly realized how complex it is. Payon took over and delivered a complete, well-documented compliance package. Their guidance saved us a lot of time and uncertainty."

DA
David A.
Founder, Canadian remittance startup
✓ Compliance program development
Common Questions

Frequently Asked Questions

Get answers to the most common questions about FINTRAC compliance

The FINTRAC registration process typically takes 2–3 months with expert guidance. Without professional help, it can take 6–12 months with a significantly lower success rate. We streamline the process with proven frameworks and direct FINTRAC experience.

Required documents include: a detailed business plan, AML/KYC compliance policies, director and beneficial owner identification (with background checks), compliance officer designation, corporate registration documents, and a description of all intended financial activities. Our team handles preparation and organization of all materials.

Our packages range from $2,500 (Self-Service) to $7,500 (Professional) and $15,000+ (Enterprise). The initial 30-minute consultation is completely free. Government fees (~$1,000 CAD) and background checks (~$200/director) are separate. Payment plans available — 50% deposit, 50% upon license approval.

99% success rate (vs. ~40% DIY), 2–3 month timeline (vs. 6–12 months), and a money-back guarantee. Unlike generalist consultants, we focus exclusively on Canadian financial compliance with proven frameworks and dedicated post-approval support.

Our services are specifically designed for businesses operating in Canada or looking to establish Canadian operations. If you're a foreign company entering the Canadian market, we can help you set up the appropriate corporate structure and obtain the necessary licenses.

Client Stories

Trusted by Canadian Businesses

Real results from real clients across Canada.

★★★★★

"Payon Finance guided us through the entire FINTRAC compliance process — from building our compliance program to preparing all required documentation. The team is knowledgeable, responsive, and made a complex process feel manageable."

AR
Arman R.
Director, Toronto-based financial company
★★★★★

"We incorporated our Ontario company and set up payroll in the same week. Everything was handled professionally and I didn't have to touch a single government form. Highly recommend for any newcomer starting a business in Canada."

LM
Linh M.
Founder, Saigon Foods Ltd. · Mississauga
★★★★★

"The SR&ED claim they filed for our software startup returned $48,000 in tax credits. That's money we wouldn't have known about without Payon. Their accounting team is sharp, bilingual, and always available."

DP
Denis P.
CTO, DevBridge Labs · Ottawa
Get Started Today

Ready to Achieve Compliance?

Book a free 30-minute consultation with our compliance experts. No commitment required. Get personalized advice for your business.

Secure & Encrypted No credit card required Response within 24 hours 500+ businesses served
About Payon Finance

Your Complete Business Partner
in Canada

Business registration, payroll management, accounting, and FINTRAC compliance — everything your Canadian business needs under one roof. Bilingual support in English and French.

99%
License Approval Rate
2–3
Months Avg Timeline
50+
Successful Clients
EN · FR
Bilingual Support
Our Mission

Empowering Canadian businesses to operate legally and confidently

Payon Finance Inc. specializes in helping businesses navigate FINTRAC registration and navigate the complex landscape of FINTRAC compliance. We combine deep regulatory knowledge with practical implementation experience.

  • Transparent, step-by-step guidance throughout the licensing process
  • Comprehensive AML/KYC policy development and implementation
  • Ongoing compliance support and regulatory intelligence
  • Strategic partnerships with leading financial infrastructure providers
Our Commitment

We're committed to providing transparent, professional guidance throughout your compliance journey. From initial consultation to post-license compliance support, we're with you every step of the way.

Our Journey

From Advisory to Full Financial Services

Active Now — Current Phase

Professional Consulting Services

  • FINTRAC registration consultation
  • FINTRAC registration support
  • AML/KYC policy development
  • Compliance advisory services
  • Digital infrastructure planning
Next Phase — Coming Soon

Expanded Financial Services

  • Freelancer & contractor payment solutions
  • International payroll for remote teams
  • Advanced CFO advisory & reporting
  • Business grants consulting (CDAP, IRAP)
  • HR & benefits administration
Our Core Values

Regulatory Excellence

Highest standards of compliance and regulatory knowledge.

Transparency

Clear communication about timelines, requirements, and costs.

Client Success

Your license approval and long-term compliance is our priority.

Innovation

Leveraging modern technology and best practices in finance.

Leadership

The Person Behind Your Success

VT

Volodymyr Tkachenko

Director & Chief Compliance Officer

Founder of Payon Finance Inc. Responsible for all compliance, regulatory, and operational matters including FINTRAC obligations under PCMLTFA.

Strategic Partners

Industry-Leading Partnerships

Regulatory Body
FINTRAC

Canada's financial intelligence unit — our regulatory authority

Financial Services
Canadian Banks

Established banking relationships for financial operations

Technology
Compliance Software

AML/KYC screening and transaction monitoring solutions

Ready to Start Your Compliance Journey?

Schedule a free consultation to discuss your licensing needs.

Our Services

FINTRAC Compliance &
Financial Services

From FINTRAC registration to ongoing compliance — everything your Canadian business needs to stay regulated and financially healthy.

Essential4–6 weeks

FINTRAC Registration & Compliance

Expert guidance through FINTRAC registration and ongoing compliance requirements.

What's Included
  • FINTRAC registration process
  • Compliance program development
  • STR / LCTR / EFT reporting procedures
  • Compliance officer designation
  • Ongoing reporting support
  • Annual compliance review
Pricing
Contact for Quote
Ongoing packages available
  • Stay compliant with regulations
  • Professional report filing
  • Quarterly updates
Required3–4 weeks

AML/KYC Policy Development

Comprehensive anti-money laundering and know-your-customer policies tailored to your business.

What's Included
  • AML policy creation & documentation
  • KYC procedures development
  • CDD & EDD frameworks
  • Sanctions screening procedures
  • Risk assessment methodology
  • Staff training materials
Pricing
Contact for Quote
Staff training session included
  • FINTRAC-compliant policies
  • Customized to your business
  • Annual policy reviews
Enterprise6–8 weeks

Digital Financial Infrastructure

Build robust financial technology infrastructure for your financial operations.

What's Included
  • Banking relationship establishment
  • Payment processor integration
  • Multi-currency account setup
  • API integrations & webhooks
  • Compliance software selection
  • Financial technology advisory
Pricing
Contact for Quote
Implementation support included
  • Scalable infrastructure
  • Security best practices
  • Technical support included
Transparent Pricing

Choose Your Package

No hidden fees. No surprises. Clear, honest pricing for every stage of your compliance journey.

DIY · Self-Service
Self-Service

For experienced founders who want guidance and templates.

$2,500
One-time fee
  • Complete documentation templates
  • FINTRAC application checklist
  • AML/KYC policy templates
  • Email support (within 48h)
  • Resource library access
  • Application review (1 round)
Most Popular
Professional

Complete support from application to approval.

$7,500
One-time fee · 99% approval rate
  • Everything in Self-Service, plus:
  • Dedicated compliance specialist
  • Full document preparation
  • FINTRAC application submission
  • Response to FINTRAC queries
  • Banking relationship guidance
  • Priority email & phone support
  • Approval guarantee*
Enterprise · White Glove
Enterprise

Comprehensive solution for scaling businesses.

$15k+
Custom pricing
  • Everything in Professional, plus:
  • Banking partnerships facilitated
  • Technical infrastructure planning
  • API integration support
  • Ongoing compliance (12 months)
  • Dedicated Slack channel
  • Quarterly compliance reviews
Our Process

Simple, transparent steps to your FINTRAC approval

01
30 min

Free Consultation

Assess your needs and answer questions

02
1–2 days

Proposal & Agreement

Detailed scope, timeline, and pricing

03
2–4 weeks

Document Preparation

Gather and organize all required documents

04
1 week

Application Submission

Professional FINTRAC submission

05
6–10 weeks

Review & Approval

We handle all FINTRAC communications

06
Ongoing

Post-License Support

Compliance guidance and support

Ready to Start?

Book a free 30-minute consultation to discuss your needs.

COMMON QUESTIONS

Frequently Asked Questions

Everything you need to know about starting and running a business in Canada with Payon Finance.

Business Registration

An Ontario corporation ($499) lets you operate in Ontario only and use the word "Limited" in your name. A Federal corporation ($799) allows you to operate and use your name across all provinces. Federal is recommended if you plan to expand across Canada or if your business name is very specific (better name protection). Most small businesses start with Ontario incorporation.

Ontario incorporation typically takes 2–5 business days after we receive your documents. Federal incorporation is 10–15 business days. Rush processing is available for Ontario (24 hours). Our all-inclusive packages include all government fees so there are no surprise costs.

No. Work permit holders and some visitors can incorporate a Canadian company. You need a valid SIN number. The requirement is that at least 25% of directors must be Canadian residents (for Federal; Ontario has no such requirement). We'll advise on the right structure for your situation.

A corporate minute book is the official record of your company's legal and governance documents — articles of incorporation, shareholder/director registers, resolutions, and share ledgers. It's legally required in Ontario. If you're ever audited, sold the company, or apply for a business loan, you'll need it. We include minute book setup in all our packages.

Payroll Services

Our payroll service covers: gross-to-net salary calculation, CPP and EI deductions, income tax remittances to CRA, direct deposit, T4 and T4A slips at year-end, Records of Employment (ROE) for departing employees, WSIB reporting, and vacation pay tracking. Everything is handled — you just approve the payroll each period.

Most small businesses are regular remitters — remittances are due by the 15th of the month following the pay period. New employers remit by the 15th of the following month for the first year. We handle all remittance timing and submissions so you never miss a deadline or incur penalties.

CRA requires payroll taxes to be calculated and remitted in Canadian dollars, but you can choose what currency you pay employees in. We handle the calculation and reporting. International salary payment solutions for remote teams are available — contact us to discuss your specific requirements.

CRA penalties for late remittances start at 3% for 1–3 days late, rising to 10% for more than 7 days late. Repeat offenders face 20% penalties. We monitor all deadlines and send you reminders — with our managed payroll service, late penalties are virtually eliminated.

Accounting & Tax

The T2 corporate tax return is due 6 months after your fiscal year-end. However, any taxes owed must be paid within 2 months of year-end (3 months for CCPCs). We track your fiscal year and file well before the deadline to avoid interest and penalties.

You must register for HST/GST when your worldwide taxable supplies exceed $30,000 in any 12-month period. We recommend registering from day one if you expect to reach this threshold — it allows you to claim input tax credits on business expenses. We handle the registration as part of our business setup packages.

Common deductions include: office rent or home office expenses, professional fees (accounting, legal), business insurance, vehicle expenses (business use portion), advertising and marketing, equipment and software (CCA), employee salaries, bank fees, and business travel. We'll help you identify every legitimate deduction to minimize your tax bill.

Fractional CFO & SR&ED

An accountant looks backward — they record what happened. A CFO looks forward — they plan where you're going. A Fractional CFO adds strategic financial leadership: cash flow forecasting, fundraising support, investor relations, pricing strategy, and building financial systems. Most growing businesses need both.

Likely yes, if you're doing anything beyond routine programming. Qualifying work includes: developing new algorithms, solving technical uncertainty in building software, creating novel AI/ML models, or overcoming previously unsolved technical challenges. The key test is technological uncertainty — if you weren't sure how to solve it, it likely qualifies. Get a free assessment to find out.

You can file retroactive SR&ED claims for the previous 3 fiscal years. Many businesses discover they've been doing qualifying R&D for years without claiming. Our team will review your past work to identify missed credits and file amendments.

FINTRAC Compliance

FINTRAC (Financial Transactions and Reports Analysis Centre of Canada) is Canada's financial intelligence agency. You must register as a Money Services Business (MSB) if you deal in foreign exchange, cryptocurrency, money transfers, or payment processing. Non-compliance carries fines up to $2M and criminal prosecution.

With expert guidance, registration typically takes 2–3 months. DIY applicants often take 6–12 months and have a much lower success rate. We've maintained a 99% success rate by preparing complete, compliant applications and addressing FINTRAC's questions proactively.

After registration, you must: maintain AML/KYC policies, file annual compliance reports, conduct employee training, perform transaction monitoring, file Suspicious Transaction Reports (STRs) when required, and renew your registration every 2 years. Our compliance support packages keep you audit-ready at all times.

Still have questions?

Book a free consultation — we answer all questions in English and French.

Get In Touch

Book Your Free Consultation

Schedule a free 30-minute consultation with our compliance experts. No commitment, no pressure — just expert guidance for your business.

Head Office

360 Square One Drive, Suite 3007
Mississauga, Ontario L5B 0G7
Canada

Email

office@payon.finance

Phone

+1 (365) 886-8444

Services

Payroll · Business Registration · Accounting
FINTRAC Compliance Consulting

WhatsApp Telegram

Business Hours

Monday – Friday: 9:00 AM – 6:00 PM EST
Saturday: 10:00 AM – 2:00 PM EST
Response within 24 business hours

  • Free 30-minute expert call
  • Assess your compliance needs
  • Get a personalized roadmap
  • No obligation, no credit card

Get Started Today

Two quick steps — no commitment required.

1
What do you need?
2
Your Details

Your information is secure and encrypted. We never share your data.

Welcome back

Sign in to your client portal to manage payroll and documents.

Incorrect email or password. Please check your credentials and try again.

Already have access? Contact support

Confirm Payroll Run

Review the payroll summary for June 28, 2026. We'll process all deductions and send CRA remittance automatically.

Pay PeriodJune 15 – June 28, 2026
Employees5 active employees
Gross Payroll$11,406.16 CAD
CPP Employer$569.04
EI Employer$288.49
Employee Deductions$2,231.00
Total CRA Remittance$3,088.53
Net to Employees$9,175.16 CAD
Preview Only — Service Not Yet Active

This is a demo preview. No real transfer is processed. Money transfer services will launch upon FINTRAC registration approval.

ReferencePF-TR-0842
You Send$1,000 CAD
Recipient Gets671.00 EUR
Transfer Fee$12 CAD
Timeline1–2 business days
StatusAwaiting Deposit
Deposit $1,012 CAD (amount + fee) to your Payon Finance account and include reference PF-TR-0842.
📊 Accounting Services

Professional Accounting
for Canadian Businesses

From bookkeeping to corporate tax — we handle your numbers so you can focus on growing your business. CRA-compliant, accurate, and delivered on time.

CRA
Compliant
0%
Accuracy Rate
T1 & T2
Tax Returns
24h
Response Time
What We Offer

9 Core Accounting Services

Everything your Canadian business needs to stay financially organized and tax-compliant.

📚

Bookkeeping

Monthly & quarterly financial records, bank reconciliation, expense categorization, and financial reporting.

From $300/month
🏢

Corporate Tax (T2)

Full corporation income tax return preparation, filing, and CRA correspondence on your behalf.

From $1,200/year
👤

Personal Tax (T1)

Individual income tax returns including all schedules — self-employed, rental income, investments.

From $150/return
📊

HST/GST Filing

Quarterly and annual HST/GST remittances, input tax credit claims, and CRA account management.

From $200/quarter
💰

Payroll Management

Employee payroll processing, source deductions, T4 preparation, Records of Employment (ROEs).

From $150/month
📋

Financial Statements

Compiled balance sheets, income statements, cash flow statements, and management reports.

From $800/year
🛡️

CRA Audit Support

Full representation during CRA audits, document preparation, appeals, and correspondence management.

From $150/hour
🎯

Virtual CFO

Strategic financial planning, cash flow forecasting, budgeting, and executive-level financial advisory.

From $1,500/month
💻

QuickBooks / Xero Setup

Full setup, chart of accounts configuration, bank feed connection, and hands-on training for your team.

From $499 one-time
Transparent Pricing

Simple Monthly Packages

No hidden fees. Cancel anytime. Start with a free consultation.

Essentials
Starter

For small businesses and sole proprietors getting organized.

$400
/month + applicable taxes
  • Monthly bookkeeping (up to 100 transactions)
  • Quarterly HST/GST filing
  • Monthly financial summary report
  • Bank & credit card reconciliation
  • Email support (48h response)
  • Cloud accounting setup (QuickBooks/Wave)
Most Popular
Professional

For growing businesses that need full financial management.

$900
/month + applicable taxes
  • Everything in Starter, plus:
  • Payroll for up to 5 employees
  • Corporate tax return (T2) included
  • Up to 2 personal tax returns (T1)
  • Quarterly financial statements
  • Priority phone & email support
  • Annual tax planning session
Full-Service
Enterprise

For established companies needing a dedicated finance team.

$2k+
/month — custom pricing
  • Everything in Professional, plus:
  • Virtual CFO services
  • Unlimited payroll employees
  • Monthly management reports
  • Cash flow & budget forecasting
  • CRA audit support included
  • Dedicated Slack channel
Our Process

How It Works

🗓️

1. Free Consultation

30-minute call to understand your business needs and recommend the right package.

📂

2. Document Setup

We connect to your bank accounts and accounting software, or help you set one up.

⚙️

3. Monthly Service

We handle your books every month — you get clean reports, on time, every time.

📅

4. Tax Season

We prepare and file all required returns (T1, T2, HST/GST) before every deadline.

📊

5. Annual Review

Year-end review, tax planning for next year, and compliance calendar updates.

🔄

6. Ongoing Support

Year-round CRA communications, questions answered, and advisory on demand.

Get Started

Ready to Clean Up Your Books?

Free 30-minute consultation — no commitment, no credit card required.

CRA Compliant Response within 24 hours 100+ clients served Secure & Confidential
Pay Online

Pay Securely From
Anywhere in the World

We accept payments in multiple currencies via card, bank transfer, Wise, and Interac — so you can pay easily no matter where you are.

1

Select Your Service

FINTRAC Registration & Compliance
from $2,500 CAD
AML/KYC Policy Development
from $2,000 CAD
Full Compliance Package
from $7,500 CAD
Bookkeeping — Monthly
from $300 CAD/mo
Corporate Tax Return (T2)
from $1,200 CAD
Personal Tax Return (T1)
from $150 CAD
2

Choose Your Currency

🇨🇦
CAD
Canadian Dollar
🇺🇸
USD
US Dollar
🇪🇺
EUR
Euro
🇬🇧
GBP
British Pound
🇦🇪
AED
UAE Dirham
🇦🇺
AUD
Australian Dollar
💡 Rates are approximate. Final amount confirmed at payment. Exchange rates updated daily.
3

Choose Payment Method

💳
Credit / Debit Card
Visa, Mastercard, American Express
Instant International Secure
🇨🇦
Interac e-Transfer
Canadian bank accounts only
CAD Only No Fees Fast
🌍
Wise Transfer
Best rates for international payments
50+ Currencies Low Fees
🏛️
Wire Transfer (SWIFT)
Direct bank transfer for large amounts
International 2–3 days

Payment Summary

Estimates only
Service— Select a service above
Currency🇨🇦 CAD
Payment Method— Select above
Estimated Amount—

🔒 All transactions are encrypted and secure. For questions: office@payon.finance · +1 (365) 886-8444

🔒
256-bit SSL
Bank-grade encryption
🌍
8 Currencies
CAD, USD, EUR, GBP +4
⚡
Fast Processing
Confirmed within 2h
📧
Receipt Issued
Instant email confirmation
Payroll Services

Professional Payroll for
Canadian Businesses

We handle all calculations, T4 filings, and CRA remittances — so you focus on growing your business. Fully bilingual. 100% compliant.

Free 30-minute setup call · No long-term contracts · Cancel anytime

What's Included

Everything your payroll needs,
handled for you

No surprises, no missed deadlines. Full ownership of your payroll process.

CPP & EI Calculations

Accurate Canada Pension Plan and Employment Insurance deductions for every employee, every pay period.

T4 & T4A Preparation

Year-end T4 and T4A slips prepared and filed with the CRA on time — zero stress for your team.

ROE Management

Record of Employment issued promptly when employees leave — critical for EI claims, handled correctly.

CRA Remittances

Monthly source deduction remittances filed on time, every time. Never miss a CRA deadline again.

WSIB Reporting

Workplace Safety and Insurance Board premiums calculated and reported quarterly for Ontario businesses.

Direct Deposit Setup

Employee direct deposit configuration and digital pay stub delivery — on time, every pay cycle.

Pricing

Simple plans, no hidden fees

All plans include CRA filings, direct support, and zero setup fees.

Solo
Self-Employed
$99/mo

For owner-operators and freelancers with no employees yet.

  • Owner only (1 person)
  • Quarterly CRA remittances
  • T4/T4A year-end filing
  • Income tracking
Small Team
Starter
$199/mo

For small businesses with up to 5 employees.

  • Up to 5 employees
  • Monthly CRA remittances
  • T4 slips for all staff
  • ROE management
  • CPP/EI calculations
MOST POPULAR
Growing Business
Professional
$349/mo

Full-service payroll for teams up to 15 employees.

  • Up to 15 employees
  • Bi-weekly payroll runs
  • All T4/ROE management
  • WSIB reporting
  • Direct deposit setup
  • Dedicated payroll specialist
Enterprise
Custom
Let's Talk

For 15+ employees or complex multi-province payroll needs.

  • Unlimited employees
  • Multi-province payroll
  • Benefits administration
  • HR integration support
  • Priority dedicated support
Process

How it works

1
Onboarding Call

We review your business structure, number of employees, and pay schedule in a 30-minute call.

2
Send Your Hours

Each pay period, send us timesheets or connect your scheduling software. We calculate everything.

3
Review & Approve

You review the payroll summary, approve, and employees receive direct deposits on time.

4
We File the CRA

All remittances, T4s, and compliance filings handled automatically. You get confirmations.

Start Today

Ready to simplify your payroll?

Free 30-minute setup consultation. We handle everything from day one.

Business Registration

Start Your Business
in Canada — We Handle Everything

From incorporation to your first payroll — we guide you through every step. Fully bilingual support in English and French.

Free 30-minute consultation · Fast turnaround · Bilingual support

What We Handle

Everything to launch your business

We handle all paperwork, registrations, and filings — you focus on your idea.

Business Name Search (NUANS)

We search and reserve your business name to ensure it's unique and available across Canada.

Provincial Incorporation (Ontario)

Articles of Incorporation filed with the Ontario government. Fast, compliant, affordable. 5–7 business days.

Federal Incorporation

Operate nationwide under a federal charter. Ideal for businesses planning to expand beyond Ontario.

CRA Business Number (BN)

Your company's tax identity in Canada. Required before you can open a business bank account or hire employees.

HST/GST Registration

Mandatory when revenue exceeds $30,000. We register you and explain your quarterly reporting obligations.

Corporate Minute Book

All corporate documents organized and maintained — essential for banking, investors, and CRA audits.

Business Bank Account Guidance

We prepare all required documents and help you choose the right bank for your business type and needs.

Annual Return Filing

Annual corporate filing with the government — we remind you and file on your behalf every year, on time.

Launch Packages

Choose your launch package

All packages include a free consultation and dedicated support throughout the process.

Starter
Ontario Business
$499

Everything to register your Ontario corporation and start operating legally — fast and hassle-free.

  • NUANS name search
  • Ontario incorporation
  • CRA Business Number
  • HST/GST registration
  • Corporate minute book
  • Bank account document prep
BEST VALUE
Professional
Federal Business
$799

Federal incorporation + full CRA setup. Operate in all Canadian provinces from day one.

  • Everything in Starter
  • Federal (Canada-wide) incorporation
  • Extra-provincial registration (ON)
  • Shareholder agreement template
  • 1 year registered agent service
  • Priority processing (5 business days)
Premium
Complete Launch
$1,499

Everything to launch + 1 full year of tax compliance + first corporate tax return included.

  • Everything in Professional
  • 1st year T2 corporate tax return
  • Quarterly HST/GST filings (year 1)
  • Payroll setup (if hiring)
  • Monthly financial consulting (year 1)
  • CRA audit protection, year 1
🇨🇦 🇫🇷
Starting a business as a newcomer? We've been there.

Our team understands the specific challenges of launching a business as a newcomer to Canada — from navigating the CRA for the first time, to understanding incorporation types, to transferring startup capital from abroad. We've helped hundreds of newcomer entrepreneurs launch their first Canadian business.

500k+
Ukrainians in Canada
1M+
Poles in Canada
5–7
Days to incorporate
$0
Consultation cost
ONGOING CORPORATE COMPLIANCE

Annual Corporate Maintenance

After incorporation, your corporation has ongoing legal obligations every year. We handle them all — so you never miss a deadline.

📁

Minute Book Maintenance

Annual director and shareholder resolutions, updated registers, dividend declarations, and officer appointments — all properly documented.

🗓️

Ontario Annual Return

Ontario corporations must file an Annual Return with the government each year. We track your deadline and file on your behalf automatically.

📋

Director & Officer Updates

Adding or removing directors, changes to officers, share transfers — all government filings handled correctly and on time.

🏦

CRA Business Account Updates

Address changes, fiscal year updates, program account additions (payroll, HST) — we keep your CRA profile current and correct.

Annual Corporate Maintenance Package

Minute book update, Ontario Annual Return filing, director resolutions, CRA updates. Everything your corporation needs to stay in good legal standing — once a year.

$349
/year + applicable taxes
Ready to Launch?

Your Canadian business starts today

Free 30-minute consultation — no commitment, no pressure. We handle the rest.

EXECUTIVE FINANCIAL LEADERSHIP

Fractional CFO Services

Get C-suite financial strategy without the C-suite salary. We embed as your part-time CFO to drive growth, attract investors, and optimize your financial engine.

WHAT IS A FRACTIONAL CFO?

Senior financial leadership,
on your terms

A Fractional CFO is a seasoned financial executive who works with your company part-time. You get the strategic vision of a full-time CFO at a fraction of the cost — ideal for growing businesses that need expertise without a $200K+ salary commitment.

📊

Cash Flow Management

Real-time cash flow monitoring, 13-week rolling forecasts, and proactive strategies to ensure you never run out of runway.

🔮

Financial Projections

3-year financial models, scenario planning, and KPI dashboards that turn your vision into a bankable business plan.

🤝

Investor Readiness

Pitch deck financials, cap table modeling, due diligence preparation, and guidance through term sheet negotiations.

⚙️

Systems & Automation

Implement accounting systems, automate reporting, and build the financial infrastructure that scales with your growth.

🏦

Banking & Financing

Loan applications, government grants (IRAP, CDAP), credit line negotiations, and relationships with Canadian business banks.

📋

M&A Support

Financial due diligence, business valuation, deal structuring, and integration planning for acquisitions or exits.

WHO NEEDS A FRACTIONAL CFO?
✓ Startups raising their first round of funding
✓ Businesses with $500K–$10M in annual revenue
✓ Companies preparing for acquisition or partnership
✓ Founders overwhelmed by financial complexity
✓ Businesses applying for government grants or loans
✓ Companies outgrowing their bookkeeper or accountant
TRANSPARENT PRICING

Choose your engagement level

Starter
$1,000/mo

Up to 4 hours/month. Monthly financial review, KPI report, and email support.

  • ✓ Monthly P&L analysis
  • ✓ Cash flow overview
  • ✓ 1 strategy call/month
  • ✓ Email Q&A support
MOST POPULAR
Growth
$2,000/mo

Up to 10 hours/month. Active financial management plus strategic guidance.

  • ✓ Everything in Starter
  • ✓ 13-week cash flow forecast
  • ✓ Budget vs. actual reporting
  • ✓ 2 strategy calls/month
  • ✓ Investor intro support
Executive
$3,500/mo

Up to 20 hours/month. Full strategic CFO partnership with weekly touchpoints.

  • ✓ Everything in Growth
  • ✓ Weekly check-in calls
  • ✓ Fundraising support
  • ✓ Board meeting prep
  • ✓ M&A / exit readiness
HOW IT WORKS

Up and running in 5 days

1

Discovery Call

Free 30-min call to understand your needs and goals

2

Financial Audit

Review your current financials, systems, and key metrics

3

90-Day Plan

Custom financial roadmap with quick wins and long-term goals

4

Ongoing Partnership

Regular calls, reporting, and always-available support

Ready to get a financial edge?

Book a free 30-minute strategy call. No commitment required.

SCIENTIFIC RESEARCH & EXPERIMENTAL DEVELOPMENT

Recover Up to 35% of Your R&D

The SR&ED program is Canada's most generous tax incentive. Most businesses that qualify don't know it — our specialists find and claim every dollar you're owed.

$4B+

Paid out annually by CRA to Canadian businesses

35%

Maximum refundable credit rate for CCPCs

20%

Credit rate for larger corporations and non-refundable

3 yrs

Can claim retroactively for past tax years

DO YOU QUALIFY?

More work qualifies than
you think

💻

Software Development

New algorithms, novel architectures, overcoming technical uncertainty in building software products.

🏭

Manufacturing & Engineering

Process improvements, prototype development, material testing, and production optimization.

🧪

Life Sciences & Biotech

Drug development, clinical trials, medical device innovation, and formulation research.

🌱

Clean Tech & Energy

Renewable energy systems, environmental technology, sustainable processes and materials.

🤖

AI & Machine Learning

Training novel models, advancing ML methods, developing AI-powered products beyond existing knowledge.

🏗️

Architecture & Construction

Novel building materials, innovative structural systems, experimental construction techniques.

ELIGIBLE EXPENSES
  • ✓ Salaries & wages for R&D staff
  • ✓ Subcontractor costs (65% eligible)
  • ✓ Materials consumed in experiments
  • ✓ Third-party payments for SR&ED
  • ✓ Lease costs of equipment used in R&D
  • ✓ Overhead (proxy method: 55% of salaries)
THE 3 KEY CRITERIA
Technological Uncertainty

You were trying to overcome a challenge where the solution wasn't known

Technological Advancement

Your work aimed to advance knowledge in a technical field

Systematic Investigation

Work was conducted through experimentation and hypothesis testing

OUR PROCESS

We handle everything

Our SR&ED specialists identify, document, and file your claim. You focus on innovation — we handle the paperwork.

STEP 01

Free Assessment

We review your business activities to identify SR&ED eligible work. Zero cost, zero commitment.

STEP 02

Technical Documentation

Our SR&ED writers craft compliant technical narratives that satisfy CRA reviewers.

STEP 03

Financial Calculations

We maximize your claim by accurately calculating all eligible expenditures and applying the best method.

STEP 04

Filing & Follow-up

We file with CRA and handle any review or audit correspondence on your behalf.

OUR FEE MODEL

Contingency-based: we only win when you win

No upfront fees. We charge a percentage of the credit we recover — so our incentives are perfectly aligned with yours.

15–20%

of recovered credits (contingency)

$0

if we don't recover anything

Don't leave money on the table

Get a free SR&ED assessment — most businesses are surprised by how much they qualify for.

NEWCOMER BUSINESS STARTER PACKAGE

Your Canadian Dream,
Starts Here 🇨🇦🇫🇷

Everything a newcomer needs to launch a legitimate, CRA-compliant business in Canada — in one complete package, in your language.

🗣️

Bilingual Support

English and French speaking advisors. No language barrier when it matters most.

⚡

Fast-Track Setup

Your business registered and operational in as little as 2 weeks from start to finish.

🎯

Newcomer Expertise

We've helped 50+ newcomer entrepreneurs build thriving businesses in Ontario.

💼

Complete Package

One price, one team, zero hidden costs. From incorporation to first invoice — we're with you.

WHAT'S INCLUDED

Everything in one package

BUSINESS FORMATION
  • ✓ Ontario incorporation (numbered or named)
  • ✓ Business Number (BN) registration
  • ✓ HST/GST registration
  • ✓ Corporate minute book setup
  • ✓ Shareholder & director setup
  • ✓ Business bank account guidance
FINANCIAL SETUP
  • ✓ First-year corporate tax return (T2)
  • ✓ Accounting software setup (QuickBooks)
  • ✓ First 3 months bookkeeping included
  • ✓ CRA account setup & access
  • ✓ Invoice template & billing setup
  • ✓ Payroll setup (if applicable)
ADVISORY & SUPPORT
  • ✓ 2 strategy calls (30 min each)
  • ✓ Newcomer business guide (EN/UA/PL)
  • ✓ Canadian tax calendar & reminders
  • ✓ Business structure recommendation
  • ✓ 30-day priority email support
  • ✓ Client portal access
PACKAGE PRICING
$1,799

All-inclusive. Government fees included. No surprises.

Compare: Individual services would cost $2,800+
You save $1,000+ with the package
YOUR JOURNEY

From idea to open for business

1

Free Newcomer Consultation Day 1

30-minute call in English or French. We understand your goals, suggest the right business structure, and explain your options.

2

Document Collection Days 1–3

Simple checklist of what we need: SIN, PR card or work permit, address, business name ideas. Secure portal upload — no in-person visits required.

3

Incorporation & Registration Days 3–7

We file your corporation with Ontario, register your BN and HST/GST with CRA. You receive your Certificate of Incorporation and official documents.

4

Financial Setup & Banking Days 7–10

We set up your accounting software, create invoice templates, and guide you through opening a business bank account at TD, RBC, or Scotiabank.

✓

You're Open for Business! Day 14

Legal company, CRA accounts, accounting system, banking — everything ready. Start serving clients and growing your Canadian dream.

COMMUNITY STORIES

Newcomers who made it happen

★★★★★

"Переїхав до Канади у 2022 і не знав з чого починати. Payon Finance зробили всю роботу за мене — за 2 тижні я вже мав компанію і рахунок у банку."

О
Олексій К.
IT Consultant, Kyiv → Toronto
★★★★★

"As a newcomer, I was worried about navigating the tax system. The team explained everything clearly in English and my business was running smoothly within weeks."

M
Martin W.
Carpenter & Contractor, Paris → Mississauga
★★★★★

"Дуже вдячна за підтримку на кожному кроці. Від назви компанії до першого рахунку — все пройшло ідеально. Тепер маю 3 клієнтів і плануємо розширення!"

Н
Наталія Б.
Graphic Designer, Lviv → Ottawa
FREQUENTLY ASKED

Common newcomer questions

Can I incorporate as a newcomer without PR? +

Yes! Work permit holders and even some visitors can incorporate a Canadian company. You need a valid SIN and at least one director must be a Canadian resident (we can advise on structure).

How long does incorporation take? +

Ontario incorporation typically takes 2–5 business days after we receive your documents. Federal incorporation is 10–15 days. With rush processing available, we can often do it in 24 hours.

Do I need to come in person? +

No. Everything is 100% remote. Document collection via our secure portal, calls via Zoom, and all signatures through DocuSign. We serve clients across Ontario and Canada.

What about after the package — what are ongoing costs? +

After the initial setup, you'll need annual accounting (from $699/yr for simple returns) and corporate tax filing. We offer bundled ongoing packages from $99/month that cover bookkeeping and annual filing.

🇨🇦🇫🇷

Your Canadian business
starts with one call

Free 30-minute consultation. We speak English & French.

LEGAL

Terms & Conditions

Please read these terms carefully before using Payon Finance services.

1. About Payon Finance Inc.

Payon Finance Inc. ("Payon Finance", "we", "us", or "our") is a Canadian corporation incorporated in Ontario with head office at 360 Square One Drive, Suite 3007, Mississauga, Ontario L5B 0G7, Canada. We provide payroll processing, business registration, accounting, and FINTRAC compliance consulting services to clients across Canada. Payon Finance Inc. has submitted a Money Services Business (MSB) registration application to FINTRAC under the Proceeds of Crime (Money Laundering) and Terrorist Financing Act (PCMLTFA). This application is currently under review. International money transfer, currency exchange, and virtual currency services are not yet operational and will only be offered after FINTRAC confirms our MSB registration.

2. Acceptance of Terms

By accessing our website, portal, or engaging any of our services, you confirm that you have read, understood, and agree to be bound by these Terms & Conditions. If you do not agree, you must not use our services. These terms apply to both individual and business clients.

3. Eligibility & Client Verification (KYC)

Before any regulated financial service is initiated, all clients must complete our Know Your Customer (KYC) verification process. Note: money transfer services are not yet operational pending FINTRAC registration approval. KYC requirements for that service will apply upon launch. This includes:

  • Submission of a valid, government-issued photo ID (passport, driver's licence, or provincial ID)
  • Proof of current residential or business address (utility bill, bank statement, or official government document dated within 90 days)
  • Additional documentation may be requested at our discretion for enhanced due diligence (EDD)

We reserve the right to decline or suspend service to any client who fails to meet our verification requirements or whose transactions raise compliance concerns.

4. International Money Transfers — Pending Service

International money transfer, currency exchange, and virtual currency services are not yet operational. Payon Finance Inc. has submitted an MSB registration application to FINTRAC and is awaiting confirmation of registration. Until FINTRAC confirms our registration, we do not accept, process, or facilitate any money transfers, currency conversions, or virtual currency transactions. Any transfer-related features visible on our website or client portal are illustrative previews only — no real funds are involved and no transfers are executed. The following terms will govern this service upon launch:

  • Transfer Fee: A flat fee of $12.00 CAD per transfer transaction will apply, disclosed at time of confirmation.
  • Exchange Rates: Rates displayed are indicative only and subject to change. The applicable rate will be locked at the moment of confirmed transaction.
  • Processing Time: Estimated at 1–2 business days after deposit confirmation, subject to bank holidays and compliance review.
  • No Refunds: Once a transfer is processed and funds dispatched, no refunds will be issued. Contact office@payon.finance immediately if you believe an error has occurred.

5. Payroll, Accounting & Business Registration

Payroll processing, accounting, tax filing, and business registration services are provided subject to separate service agreements and pricing schedules confirmed at the time of engagement. Timelines, deliverables, and fees are outlined in the applicable service proposal or engagement letter provided to the client.

6. FINTRAC Compliance & Reporting Obligations

Payon Finance Inc. has submitted an MSB registration application to FINTRAC and is preparing to comply with all obligations under PCMLTFA and FINTRAC regulations upon registration approval. In anticipation of registration, Payon Finance voluntarily adheres to the following practices:

  • Retention of client identification and transaction records for a minimum of five (5) years
  • Reporting of Large Cash Transactions (LCTs), Electronic Funds Transfers (EFTs), and Suspicious Transaction Reports (STRs) to FINTRAC as required by law
  • Ongoing monitoring of client activity and risk assessment

By using our services, you consent to the collection, use, and disclosure of your personal and financial information as required by applicable law.

7. Prohibited Use

Our services are offered strictly for lawful business and personal financial purposes. You agree that you will not use Payon Finance services, directly or indirectly, for:

  • Money laundering, terrorist financing, or any activity prohibited under Canadian or international law
  • Circumventing tax obligations or regulatory reporting requirements
  • Transactions involving sanctioned individuals, entities, or jurisdictions
  • Any fraudulent, deceptive, or unlawful purpose

Any suspected misuse will be reported to FINTRAC and relevant law enforcement authorities.

8. Limitation of Liability

Payon Finance shall not be liable for any indirect, incidental, or consequential damages arising from the use of our services, including but not limited to losses resulting from currency fluctuations, third-party bank delays, or force majeure events. Our aggregate liability shall not exceed the fees paid by the client for the specific transaction giving rise to the claim.

9. Governing Law & Dispute Resolution

These Terms & Conditions are governed by and construed in accordance with the laws of the Province of Ontario and the federal laws of Canada applicable therein. Any dispute arising out of or relating to these terms or our services shall be subject to the exclusive jurisdiction of the courts of Ontario, Canada.

10. Contact Us

For questions, concerns, or complaints regarding these Terms & Conditions or our services, please contact:

  • Email: office@payon.finance
  • Phone: +1 (365) 886-8444
  • Address: 360 Square One Drive, Suite 3007, Mississauga, Ontario L5B 0G7, Canada

11. Changes to These Terms

We reserve the right to update these Terms & Conditions at any time. Material changes will be communicated via our website. Continued use of our services after any update constitutes acceptance of the revised terms.

Last Updated: June 2026  |  Language: English only

LEGAL

Privacy Policy

How Payon Finance Inc. collects, uses, and protects your personal information.

Last Updated: June 2026

1. About This Policy

Payon Finance Inc. ("Payon Finance", "we", "us", or "our") is a Canadian corporation registered in Ontario. We provide payroll processing, business registration assistance, accounting, and FINTRAC compliance consulting services. Payon Finance Inc. has submitted a Money Services Business (MSB) registration application to FINTRAC; this application is currently under review. International money transfer and currency exchange services are not yet operational. This Privacy Policy explains how we collect, use, disclose, and safeguard personal information in compliance with the Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial legislation.

2. Information We Collect

We collect personal information that is necessary to provide our services and meet our legal obligations, including:

  • Full legal name and date of birth
  • Residential and business address
  • Government-issued identification (e.g., passport, driver's licence, permanent resident card)
  • Proof of address documentation
  • Banking and financial account information
  • Payroll data (employee compensation, deductions, tax information)
  • Business registration details and corporate documents
  • Contact information (email address, phone number)

We collect this information directly from you, from authorized representatives, or from third-party sources where permitted by law.

3. How We Use Your Information

We use your personal information to: deliver and administer the services you have requested; verify your identity and comply with Know Your Customer (KYC) obligations; process payroll and remit statutory deductions to the Canada Revenue Agency (CRA); register businesses with relevant provincial and federal authorities; prepare financial statements and tax returns; communicate with you regarding your account; and detect and prevent fraud or other unlawful activity. International money transfer services are not yet operational; personal information collected in connection with this future service will only be used for transfer processing upon FINTRAC registration approval.

4. FINTRAC Obligations

Payon Finance Inc. has submitted an MSB registration application to FINTRAC under the Proceeds of Crime (Money Laundering) and Terrorist Financing Act (PCMLTFA). Upon FINTRAC's confirmation of our registration, we will be subject to obligations including: verifying client identity before providing regulated financial services; retaining records of transactions and client identification for a minimum of five (5) years; and reporting certain transactions to FINTRAC, including large cash transactions, electronic funds transfers, suspicious transactions, and terrorist property reports. We voluntarily apply AML/KYC best practices in the interim period. These future obligations will exist independently of client consent and cannot be waived.

5. Disclosure to Third Parties

We do not sell, rent, or trade your personal information to any third party for commercial or marketing purposes. We may share your information only:

  • With government and regulatory authorities as required by law (including FINTRAC, CRA, and corporate registries)
  • With service providers acting on our behalf under strict confidentiality agreements
  • With financial institutions necessary to complete your transactions
  • With your explicit written consent

6. Cookies and Website Data

Our website uses cookies and browser localStorage to improve your experience, remember your preferences, and support functional features such as currency calculators and form state. We do not use tracking cookies for advertising purposes. By continuing to use our website, you consent to this use. You may disable cookies in your browser settings; however, some site features may not function correctly as a result.

7. Data Retention and Security

We retain personal information for as long as necessary to fulfill the purposes for which it was collected, and in any event for the minimum periods required by law — including the five-year FINTRAC retention requirement. We implement reasonable administrative, technical, and physical safeguards to protect your information against unauthorized access, disclosure, alteration, or destruction.

8. Your Rights Under PIPEDA

Subject to applicable legal exceptions, you have the right to: access the personal information we hold about you; request correction of inaccurate or incomplete information; withdraw consent to certain uses of your information where consent is the legal basis; and file a complaint with the Office of the Privacy Commissioner of Canada if you believe we have mishandled your information.

9. Contact Us

To exercise your rights or ask questions about this policy, please contact our Privacy Officer:

  • Email: office@payon.finance
  • Address: 360 Square One Drive, Suite 3007, Mississauga, Ontario L5B 0G7, Canada

We will respond to written requests within 30 days as required by PIPEDA. If you are not satisfied with our response, you may contact the Office of the Privacy Commissioner of Canada at www.priv.gc.ca.

This Privacy Policy may be updated periodically. Material changes will be posted on this page with a revised "Last Updated" date. Continued use of our services after such changes constitutes acceptance of the updated policy.  |  Last Updated: June 2026  |  Language: English only

FEDERAL & PROVINCIAL FUNDING

Up to $15,000+ in Grants
for Your Business

Canadian businesses leave millions in government grants unclaimed every year. We identify the programs you qualify for, prepare your applications, and maximize your funding — no upfront cost on contingency programs.

$15k

Max CDAP digital grant

50%

IRAP covers eligible R&D costs

1M+

Canadian SMEs qualify for grants

Free

Eligibility assessment

AVAILABLE PROGRAMS

Grant programs we help
you access

FEDERAL DIGITAL

CDAP — Canada Digital Adoption Program

Up to $15,000 non-repayable grant to help small businesses adopt digital tools — e-commerce, accounting software, CRM, cybersecurity. Also includes a 0% interest loan of up to $100,000 through BDC.

Who qualifies: Canadian-owned small/medium businesses with 1–499 employees and minimum $500,000 in annual revenue.

$15,000
non-repayable
FEDERAL R&D

IRAP — Industrial Research Assistance Program

NRC-IRAP provides funding to cover up to 50% of eligible R&D costs — salaries, contractor fees, and materials. Unlike SR&ED (a tax credit), IRAP is a direct grant paid to your business during the project.

Who qualifies: Canadian SMEs (under 500 employees) engaged in technology innovation, software development, or product R&D.

50%
of R&D costs
FEDERAL HIRING

Canada Summer Jobs & Wage Subsidies

Canada Summer Jobs subsidizes up to 100% of minimum wage for hiring youth (15–30). The Canada Jobs Training Grant reimburses up to 50% of training costs for upskilling employees.

Who qualifies: Most small businesses with fewer than 50 employees qualify for Canada Summer Jobs.

100%
wage subsidy
ONTARIO EXPORT

Ontario Export Market Development Grant

Reimburses 50% of eligible export development costs — trade shows, international market research, travel, website localization. Up to $30,000 per year for Ontario SMEs.

Who qualifies: Ontario businesses with fewer than 500 employees exporting or planning to export goods/services internationally.

$30,000
per year
OUR FEES

Simple, performance-based pricing

ELIGIBILITY CHECK
Free

We assess which grants you qualify for — no cost, no commitment.

  • ✓ Business profile review
  • ✓ Grant matching report
  • ✓ Estimated funding amount
FULL APPLICATION
10%

Success fee on approved funding only. You pay nothing unless we secure the grant.

  • ✓ Full application preparation
  • ✓ Document compilation
  • ✓ Government portal submission
  • ✓ Follow-up & correspondence
  • ✓ No upfront fees

Not sure if you qualify?

Book a free 20-minute eligibility call — we'll tell you exactly which grants are available for your business right now.

FREE GUIDES & ARTICLES

Resources for Canadian Businesses

Practical guides on FINTRAC compliance, payroll, tax, and business registration — written in plain language for Canadian entrepreneurs.

FINTRAC · 8 MIN READ

What is FINTRAC MSB Registration? A Plain-Language Guide

Who needs to register, what documents are required, how long it takes, and what happens after approval.

What is FINTRAC?
FINTRAC (Financial Transactions and Reports Analysis Centre of Canada) is Canada's financial intelligence unit. It operates under the Proceeds of Crime (Money Laundering) and Terrorist Financing Act (PCMLTFA).

Who must register as an MSB?
Any business that deals in foreign exchange, cryptocurrency, money transfers, or payment processing must register as a Money Services Business (MSB) with FINTRAC — regardless of transaction volume.

Key requirements for registration:

  • Written AML/KYC compliance program
  • Designated Chief Compliance Officer
  • Business risk assessment
  • KYC (Know Your Customer) procedures
  • Employee training plan
  • STR and LCTR reporting procedures

How long does it take?
FINTRAC typically processes applications within 45–120 business days. Timeline depends on the completeness of your submission and FINTRAC's current volume.

Penalties for non-compliance:
Operating as an unregistered MSB carries fines up to $2,000,000 and potential criminal prosecution under PCMLTFA.

Click to read + Expand
PAYROLL · 6 MIN READ

Payroll in Canada: CPP, EI, and CRA Remittances Explained

A practical breakdown of employer payroll obligations — deductions, deadlines, and how to avoid CRA penalties.

Three mandatory payroll deductions:

  • CPP (Canada Pension Plan) — employee and employer each contribute 5.95% of pensionable earnings in 2026
  • EI (Employment Insurance) — employee pays 1.66%, employer pays 2.32% (1.4× the employee rate)
  • Income Tax — withheld based on the employee's TD1 form and CRA tables

CRA remittance deadlines:
Most small businesses are Regular Remitters — deductions are due by the 15th of the month following the pay period. Missing the deadline triggers penalties starting at 3%.

Year-end obligations:
T4 slips must be filed with CRA and distributed to employees by the last day of February each year. ROE (Record of Employment) must be issued within 5 calendar days of an employee's interruption of earnings.

Contractors vs. employees:
Misclassifying an employee as a contractor is one of the most common CRA audit triggers. If CRA determines a contractor is actually an employee, the employer owes all unpaid CPP and EI contributions plus penalties.

Click to read + Expand
TAX · 5 MIN READ

SR&ED Tax Credits: Does Your Business Qualify?

Canada's most generous tax incentive pays back up to 35% of R&D costs. Most businesses that qualify don't know it.

What is SR&ED?
Scientific Research and Experimental Development (SR&ED) is a federal tax incentive program administered by CRA. Canadian-Controlled Private Corporations (CCPCs) can claim a 35% refundable credit on eligible R&D expenditures.

The key test — technological uncertainty:
The work qualifies if you faced a genuine technical challenge that couldn't be solved with publicly available knowledge. You don't need a lab or PhD — software developers, manufacturers, and even food companies regularly qualify.

What expenses are eligible:

  • Salaries and wages of staff working on qualifying projects
  • Materials consumed in experiments
  • Contractor costs (65% eligible)
  • Equipment costs (portion used in R&D)

You can claim retroactively:
SR&ED claims can be filed for the previous 3 fiscal years. Many businesses discover they've been doing qualifying work for years without claiming.

Click to read + Expand
INCORPORATION · 5 MIN READ

Ontario vs. Federal Incorporation: Which Is Right for You?

The key differences in cost, name protection, and operational scope — and how to choose the right option for your business.

Ontario Incorporation ($499):

  • Governed by the Ontario Business Corporations Act (OBCA)
  • Allows operation under your corporate name in Ontario only
  • No minimum Canadian director requirement
  • Faster processing: 2–5 business days
  • Ideal for businesses operating exclusively in Ontario

Federal Incorporation ($799):

  • Governed by the Canada Business Corporations Act (CBCA)
  • Use your corporate name in all provinces without extra registration
  • At least 25% of directors must be Canadian residents
  • Processing: 10–15 business days
  • Better name protection across Canada

Our recommendation:
Start with Ontario incorporation if your clients and operations are in Ontario. Choose Federal if you plan to operate across provinces, need stronger name protection, or have a specific pan-Canadian brand.

Click to read + Expand
TAX · 5 MIN READ

HST/GST in Canada: When to Register and How It Works

The $30,000 threshold, input tax credits, and how to avoid common HST mistakes that trigger CRA audits.

The $30,000 threshold:
You must register for HST/GST when your worldwide taxable supplies exceed $30,000 in any single calendar quarter or in the last four quarters combined. Once you hit this threshold, you have 29 days to register.

Should you register voluntarily?
Yes — if you have significant business expenses. Voluntary registration allows you to claim Input Tax Credits (ITCs) on HST you pay on business purchases, reducing your overall tax burden from day one.

HST rates by province:

  • Ontario: 13% HST
  • British Columbia: 12% HST
  • Alberta: 5% GST only
  • Quebec: 5% GST + 9.975% QST = ~14.975%
  • Nova Scotia / New Brunswick / NL / PEI: 15% HST

Common mistake — place of supply:
HST is charged based on the province where the customer is located, not where your business is. If you're in Ontario but your client is in Alberta, you charge 5% GST, not 13% Ontario HST.

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FREELANCERS · 4 MIN READ

Getting Paid from Abroad: A Guide for Canadian Freelancers

How to receive international payments, handle currency conversion, and report foreign income to CRA correctly.

Reporting foreign income to CRA:
As a Canadian resident, you must report all worldwide income including payments from foreign clients. Foreign income must be converted to Canadian dollars using the Bank of Canada exchange rate on the date received (or an average annual rate).

Current payment options:

  • International wire transfers (SWIFT) — standard but slow and fee-heavy
  • Wise (formerly TransferWise) — lower fees, mid-market rate
  • Payoneer — popular for freelance platforms
  • Payoneer / Wise — popular for international freelance payments

Do you need to charge HST to foreign clients?
Generally no — services exported to non-Canadian clients are zero-rated for HST purposes. You charge 0% HST but can still claim Input Tax Credits on your Canadian expenses. Always confirm with your accountant for your specific situation.

Coming soon from Payon Finance:
Our Freelancer Payment platform will let Canadian freelancers receive international payments directly in CAD or USD — no bank hassle.

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OFFICIAL LINKS

Useful Government Resources

FINTRAC
fintrac-canafe.gc.ca
CRA — Canada Revenue Agency
canada.ca/revenue-agency
Ontario Business Registration
ontario.ca
Office of the Privacy Commissioner
priv.gc.ca

Have a specific question?

Book a free 30-minute consultation — we answer questions in English and French.

GLOBAL PAYMENTS FOR CANADIANS

Get Paid Worldwide —
Without the Hassle

Canadian freelancers and contractors can receive international payments in CAD, USD, AED, EUR or AUD — no banking headaches, competitive rates, tax-ready reports.

Coming Soon — Currently in Development
6+

Currencies supported

1–2

Business days to receive

$0

Monthly account fee

100%

Remote — no branch visits

HOW IT WORKS

Three simple steps to
receive your payment

01

Create Your Invoice

Use our built-in Invoice Builder to generate a professional invoice in your client's currency. Send it by email directly from the platform.

02

Client Pays Internationally

Your client in the US, UAE, Europe or anywhere else pays in their local currency. We handle the cross-border transfer and currency conversion.

03

You Receive in CAD or USD

Funds land in your Canadian bank account in 1–2 business days. Download tax-ready payment reports anytime.

WHO IT'S FOR

Built for Canadian
independent professionals

💻

IT & Developers

Software developers, QA engineers, DevOps and IT consultants working with foreign clients.

🎨

Designers & Creatives

Graphic designers, UX/UI specialists, video editors, photographers and content creators.

📊

Consultants

Business consultants, marketing specialists, financial advisors billing international clients.

🏗️

Contractors

Independent contractors on retainer or project-based agreements with companies abroad.

✍️

Writers & Translators

Copywriters, technical writers, translators and editors working across borders.

🌐

Remote Workers

Full-time remote employees paid as contractors by foreign companies in any currency.

SUPPORTED CURRENCIES

Receive in any currency,
settle in yours

CAD
Canadian Dollar
USD
US Dollar
EUR
Euro
GBP
British Pound
AED
UAE Dirham
AUD
Australian Dollar
Regulatory Notice

The Freelancer & Contractor Payments service is currently in development. The features shown on this page are a preview of planned services only. No transfers are processed and no funds are accepted at this time. Join the waitlist to be notified when the service launches.

BE FIRST TO KNOW

Join the Waitlist

We'll notify you as soon as Freelancer Payments launches. Early waitlist members get priority onboarding and preferred rates.

No spam. Unsubscribe anytime. CASL compliant.

Free Tool

Invoice Builder

Create professional invoices in seconds. Fill in your details, add line items, and download as PDF or send directly by email — no account needed.

Your Details (From)
Upload your logo (PNG, JPG, SVG — optional)
Bill To (Client)
Invoice Details
Services / Items
DescriptionQtyRateAmount
Apply Tax
SubtotalCAD $0.00
TaxCAD $0.00
TotalCAD $0.00
Notes & Payment Terms
Live Preview

Canadian Business Tips, Monthly

Tax deadlines, compliance updates, and actionable advice — delivered to your inbox. No spam, unsubscribe anytime.

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